Add manufacturer and technical documentation to your CMMS

Document management is an essential element for a maintenance service, but is often very little used because of the complexity of conventional CMMS software. Like many other manufacturers, all your manufacturer or technical documentation is probably scattered on your server, the search is certainly very tedious, and consulting from your tablet is difficult. Not to mention the thousands of paper documents stored in your archives, no copies of which have been made, which can be problematic in the event of a fire or other accident.

Technical documentation makes it possible to facilitate the transmission of knowledge between teams, and thus to limit the risk of error. However, document management is often tedious with traditional CMMS software.

Why add manufacturer documentation to your CMMS?

That's why we've simplified the possibility ofadd documents On yourequipment sheet by dragging and dropping the document onto your Mobility Work equipment sheet.

In this way, it is possible to store in your CMMS a whole set of documentary information about your equipment, including:

• Electrical/hydraulic diagrams
• Mechanical plans
• Modes of operation
• Maintenance ranges
• Component lists
• Adjustment and maintenance instructions
• Spare parts catalogs
• Technical characteristics, etc.

These documents can also be supplemented with recordings, photos and videos. This can be useful to quickly understand the operating process, or to compare a possible problem with the initial operation of the equipment.

The search function will allow you to quickly find the right documentation in your CMMS thanks to a few keywords. In addition, our community maintenance management platform offers the possibility ofobtain information through a public database of documents shared by its members. Have you lost a document, or are you looking for a range of maintenance on a similar machine? Quickly find the right information and the right contact person thanks to the Mobility Work social maintenance network.

Choose for yourself The level of confidentiality of the documents that you integrate into your maintenance application. You can share a document with the community, with your industry group, or with your factory only. It is also possible to integrate links to documentation on your server or from another website.

Duplicate your equipment from the manufacturer catalogs, and benefit from all the manufacturer documentation provided by the manufacturer. In this way, you will get all the official information from the machine manufacturer and will be notified if a new document or information is added (termination of a maintenance contract, equipment becoming obsolete, etc.) on your machine.

In conclusion, adding a document to an equipment sheet in Mobility Work CMMS is a very simple procedure: import as many files and file types as you want.