Manage the maintenance of electrical installations in your CMMS

The maintenance of electrical installations often involves compliance with strict safety processes. By using a CMMS application, you not only optimize the monitoring of maintenance operations, but you also guarantee the safety of your teams.

How to manage the maintenance of your electrical installations using a CMMS?

The concept of equipment in CMMS software is often associated with a machine, its sub-assemblies and its spare parts. However, the term “equipment” also includes other types of industrial assets, including electrical installations. They also need to be maintained, and are the subject of requests for intervention and industrial maintenance operations.

This tutorial presents you with a set of tips and best practices for managing the maintenance of your electrical installations in Mobility Work CMMS.

Add electrical equipment to your machine park

In Mobility Work CMMS, your electrical installations can be considered as:

• fully-fledged equipment (for example: a high-voltage transformer);
• a subset (for example: the electrical box of a machine).

To add your electrical installations to your machine park, all you need to do is create new equipment.

Name the equipment

By optimizing the codification of your equipment in your CMMS, you facilitate the organization and the search of your maintenance data. For example, you can name a transformer like this:

Transformer + TGBT 800kVa/525V - Atelier Louis Gibrat - No. 1311

This name corresponds to the following division: Type of element — Current/Voltage — Geographic Location — Identification by a number. With this coding system, all your technicians need to do is use the search function of their CMMS to find the equipment using the associated keywords.

In the same way, you can create an electrical box like this:

Electrical box - Control - 36/20 mixer - GP core - No. G6 - No. 361

Here, the electrical box is considered as a subset of equipment. The following division is then used: Type of element — Electrical type (Power or Control) — Equipment on which the cabinet is mounted — Geographic Workshop — Geographical coordinate system of the element — Equipment number.

In this way, all users can quickly identify the box and itsgeographic location. For example, if a user enters the keywords “GP core box” in the search for his CMMS, he will quickly access all the boxes present in this sector of the company.

Fill out the equipment sheet

The description field of the equipment sheet contains all the information relating to the electrical element (Serial number — type of contract — manufacturer — supplier — etc.). For example:

Year 2015 - New Schneider Electric battery - Devis D14-0624115-A-CM Spie - Manufacturer: Alpes Technologies - Model: Alpimatic 300KVAR 400V 50Hz TRI Type H - Reference: MH30040 - Serial number: 2015011904 (Sup Janvier 2017) - Reference: MH30040 - Serial number: 2015011904 (Sup Janvier 2017)

La description aims to provide as much information as possible to your maintenance technicians. This information will be accessible through the search function of your maintenance management platform.

The cost center Corresponds to Financial division of your electrical elements. This allows you to aggregate maintenance costs associated with electrical installations inanalytical tool from Mobility Work.

Add labels

Mobility Work CMMS also allows you toadd labels on your equipment. Add, for example, a “contract” label on your transformers under a maintenance contract or “regulatory” on your electrical boxes. Then quickly generate a list of equipment grouped by label or Develop a maintenance plan for a group of equipment.

When a maintenance operation is carried out on an electrical installation that includes a label, it is automatically added to the work order. You then get a more detailed analysis of your intervention times and maintenance costs.

Mobility Work CMMS software also makes it possible to establish links between the various equipment. Thus, a box can be associated with several machines, a transformer with several workshops, etc.

The advantages of a new generation CMMS

Modern CMMS applications incorporate new functionalities that optimize the management of your equipment. Add for example A photo to your equipment in order to facilitate the search for it. This will allow any maintenance technician to quickly identify the electrical element on which they need to work.

The establishment of a coding system in the name of the equipment also makes it possible to facilitate the work of technicians. For example:

• one letter per geographic sector of your factory;
• one incremental number per element.

So, if we use the example of our equipment again:

Electrical box - Control - 36/20 mixer - GP core - No. G6 - No. 361

“G6” makes it easy to identify the box. Then all you have to do is prepare a “G6” label that you can stick on your equipment. Thus, when a maintenance technician or a service provider intervenes on this equipment, all they have to do is enter “G6” in the search for the Mobility Work CMMS application to access the entirehistorical and documents.

Facilitate the recognition of your equipment thanks to QR codes

One of the main advantages of Mobile CMMS Mobility Work is that it allows you to integrate QR codes to make it easier to identify your machines on your phone.

In a scan, the maintenance technician can open the history of his machine, access a range of maintenance or simply trigger a maintenance intervention.

Integrate your electrical diagrams and documentation

Finally, integrate your documentation into your equipment sheet. Your teams will be able to read it at any time from their computer or smartphone, thanks to their mobile CMMS. Stop wasting time looking for a document, and say goodbye to all your Word or Excel documents.

The good management of the maintenance of electrical installations should allow you to quickly reap benefits. Among which are:

• an improvement in traceability on sensitive organs;
• a better understanding of the electrical network for maintenance technicians;
• quick access to documentation, and easy integration of multimedia elements on an electrical failure (photos, videos, etc.);
• an improvement in the regulatory monitoring of your electrical components in your CMMS.

Mobility Work is a community maintenance management platform, which aims to place CMMS at the heart of the company. The application makes it possible to manage all types of equipment as well as the maintenance of electrical installations and to obtain quick and effective results thanks to the power of the community.