Manage maintenance spare parts in a CMMS instead of Excel

Inventory and store management for your spares is often associated with maintenance service as well as company performance. It is a strategic point in the management of maintenance operations daily activities, as well as in the planning of future preventive work. Poor spare parts management can result in a loss of productivity for maintenance teams. This is due to the difficulty in locating the necessary parts or possible stock shortages. High-performance CMMS software ensures better management of maintenance spare parts than Excel.

Manage maintenance spare parts in your CMMS

Traditionally, spare parts stocks are managed using an ERP where quantities and orders are in particular traced. However, field operators do not always have access to this software. It is therefore not uncommon for information to be lost during daily activities and for the ERP to be not entirely up to date. To overcome this problem, it is therefore possible to follow the flow of spare parts directly in your CMMS.

How do I add spare parts to Mobility Work CMMS?

The Mobility Work maintenance management platform easily adapts to all your maintenance needs. Its intuitive interface allowed us to simplify the machine tree for better use in the field. Thus, to add your spare parts, several solutions are available to you:

• import your data from an Excel file ;
• duplicate an existing spare part from the community;
• create your spare parts manually.

The creation of spare parts follows the same logic as the creation of equipment. From the home screen or tab Equipments from your CMMS, click on Create equipment. In the equipment creation window, fill in all the main fields (name, description, cost center, labels...), then check “This is a spare part”. Your equipment is then transformed into a spare part.

Also to read: How to create your equipment sheets

All you have to do is fill in the specific fields:

• the location, corresponding to the physical location of the spare part;
• the unit price, which corresponds to the price of the spare part;
• currency (euro, dollar, pound, etc.) is optional information that you can add;
• the stock, which corresponds to the current stock of the spare part;
• the minimum stock (optional), corresponding to the minimum stock required for this spare part;
• the maximum stock (optional) corresponding to the maximum amount that you can have in stock and that you do not want to exceed;
• the item code (optional);
• the reorder lot (optional), which corresponds to the minimum restock quantity required for this spare part.

How to follow the flow of spare parts in Mobility Work CMMS?

During a maintenance operation, the technician will have to remove the spare parts necessary for his intervention. Thanks to our maintenance management platform, this operation can now be monitored in real time. All he has to do is search for the spare part in question, then click on “Edit stock” or “Replenish” to subtract or add spare parts to the total inventory. The spare part sheet is automatically updated and available to all authorized operators.

<p dir="ltr"><a title="Labels : personnalisez vos données de GMAO" href="https://mobility-work.com/fr/support/labels-donn%C3%A9es-gmao">The use of labels</a> and the search function of your CMMS allow you to closely monitor your consumption of spare parts. In addition, the analytical tool integrated into Mobility Work gives you a global vision of the management of your stocks thanks to dynamic maintenance indicators.</p>

The use of labels and the search function in your CMMS allow you to closely monitor your consumption of spare parts. In addition, the analytical tool integrated into Mobility Work gives you a global vision of the management of your stocks thanks to dynamic maintenance indicators.

The management of maintenance spare parts in Excel can be replaced by management in a CMMS like Mobility Work, which is easier to use by all departments.