Change Management: 5 Tips for Success

Maintaining your employees and your tools - your CMMS for example - at a maximum level of efficiency, without ever encountering failures, seems almost impossible to achieve over a long period of time. To remedy this, an effective solution exists: the change management. Depending on your industry, as well as the scale and production of your business, some operational changes and upgrades may be more than welcome.

According to theInstitute for Public Relations (Institute of Public Relations), 96% of businesses have already undertaken a transformation, and only 47% expect tangible results. In addition, it is estimated that 70% of change management initiatives fail due to employee resistance, and the inability to find common ground between innovation and practicality.

That being said, it is possible To innovate successfully in terms of the production chain, maintenance service and business model thanks to a scheduling effective. Let's look at ways to ensure a successful transition within your business, as well as the concrete benefits of such a project in 2020.

Change management: why it's essential

What does change management represent in the context of GMAO And maintenance operations ? “Change” can be defined as a strategic decision to effect a transformation within your business that will effectively redefine how certain operations are performed. Change management can represent either an upgrade of existing systems or a complete overhaul and adoption of a different set of tools, platform, or production methodology.

This change management must be “managed”, as it is possible that production stoppages, revenue losses, and other similar problems may occur during the process. Likewise, employees may be reluctant to face certain changes related to maintenance, production or digitalization, thus causing a decrease in the adherence and motivation of your staff.

Change management consists of get consensus and to bring about significant transformations to your business while limiting possible disappointments. In light of industrial innovations and digital trends, change is no longer a luxury, but a necessity. Here are some of the potential concrete results and benefits for your sector:

• Ability to experiment, innovate and improve existing production and maintenance models, between industrial innovations and new technologies
• Empowering employees, improving the overall atmosphere and improving retention
• High return on investment in terms of time and resources after implementing the change

Succeed in change management

Presentation of the concept and potential results

In order to facilitate this transition, the implementation of planned changes should be described in great detail. Each change in the maintenance chain or in all digital monitoring tools must be made for a good reason, and not out of simple curiosity. Therefore, there are some things you should include in your plan:

• One explanation detailed description of the planned change and its potential consequences for your business
• The Role of employees during the change and the expected contribution
• Les consequences for employees and their daily activities
• La timeframe of the process and the risk of failure

It is essential to define steps of this process before any concrete action, as this will allow you to quickly identify potential bottlenecks and areas for improvement. Platforms like Evernote, as well as online review services, will allow you to effectively write, format, and review your action plan.

Communicating change

Concerning your colleagues, it is essential for the success of your project to communicate far enough in advance your intent. Employees whose positions and activities will be affected by the change should be affected. informed.

This will give them time to prepare for production stoppages and allow them to participate in this project themselves. Likewise, executives, board members, and even stakeholders of businesses that will be affected by a possible service interruption should be informed of the transformation process in progress. Ensure that the parties involved in the initiative are aware of its duration, results, and potential failure in order to limit any loss of productivity.

A step-by-step approach

Depending on the scale to which you intend to extend these changes, some safety precautions should be taken. For example, if you intend to completely redefine your CMMS orintroduce new tools For a service, the process must be carried out step by step.

This caution can have a direct impact on the successful completion or failure of your project. Never try to implement a change in a single day and without proper testing, employee training, data backup, and other security processes in place. So, even if the change implemented does not give the expected results, you can quickly go back and try another solution without wasting time or resources.

Empowering employees after implementation

Once the change is in place, employees should be abilities and empowered. Never initiate change management that “does not concern them”, as this could have consequences in terms of time and resources. Likewise, employees whose job is to use the novelty in place on a daily basis may encounter bugs and offer valuable feedback.

A variety of enrollment methods are available for employee training, including seminars, PDF tutorials, consultations with the team responsible for implementing changes, etc. Make sure everyone on your list is aware of the changes that have taken place in your business in order to improve productivity.

Follow and reinvent change

Finally, any change management project related to your CMMS, your channel of production Or the digitalization may be subject to further improvement over time. Make sure you make these changes at the right time to generate valuable data, and be sure to measure the productivity and feelings of your employees soon after.

Let your employees speak freely, and ask them to reflect and provide feedback on recent changes. Small improvements and small changes can give a big boost to your business model and foster a genuine renewed interest in innovation and potential upgrades.

Making a significant change

As we have already seen, changes within a functional business model or a CMMS should only be attempted if they bring a concrete improvement. There is no point in risking possible production stoppages and the loss of valuable resources for the simple purpose of “making things happen.”

Audit your business model, Search growth opportunities and Drive changes where the impact will really be felt. Before you know it, you will have found a change management system that is effective and adapted to the working methods and professional ethics of your employees.