CMMS: How to choose the right solution for your business?

CMMS: Tips for choosing the best solution

If you currently manage your maintenance using paper documents or Excel files, we suggest that you consult the following tutorials and articles, offered by the Mobility Work CMMS :

• Predictive maintenance and asset management software: How do you get better results?
• Predictive maintenance or predictive maintenance?
• IoT and maintenance applications: the new competitive advantage

Although you may be satisfied with your follow-up on Excel, this solution is however far from ideal. The implementation of an adapted asset management solution would allow you to improve and continuously change the management of maintenance in your factory, in favor of an affordable and more efficient approach.

How do you choose the best solution for your business from hundreds of solutions available on the market? Where do you start, and what to look for?

It's actually a complex decision that depends largely on the company's growth plans. The final choice usually depends on the technical characteristics of the solution, its ergonomics and, of course, its price. Before purchasing a maintenance management solution, the company manager or maintenance manager must define clear objectives and plan for measurable results.

These questions will allow you to define your goals and speed up the process of implementing the solution.

Why adopt a CMMS?

A CMMS (Computer-Assisted Maintenance Management) software helps you plan your maintenance interventions, control your assets and inventories, and significantly reduce the time required to gather and analyze data. There are also many other benefits associated with the implementation of maintenance management software, including:

• Transition from reactive to preventive and predictive maintenance

From a financial point of view, it is better to avoid breakdowns rather than wait for them to occur and react. The only way to break this vicious cycle is to adopt a preventive maintenance approach and to repair equipment before the failure occurs. A good CMMS allows you to monitor all maintenance interventions carried out and to program notifications based on meter readings. As soon as a maintenance technician becomes aware of the existence of a problem, he can share information with his team using this system, and thus establish the correct diagnosis and intervene immediately.

The calendar feature offered by Mobility Work allows you to plan all your preventive and predictive maintenance interventions.

Once the predictive maintenance routine is established, most business leaders are ready to go further and take a step towards digitalization. A new generation CMMS such as Mobility Work can easily be integrated into all company organizational systems, including ERP, in order to provide the most suitable data for predictive algorithms.

• Optimization of Time

Mobility Work not only reduces, but completely eliminates the time lost looking for and completing documents. The maintenance management platform makes it possible to store all relevant information reports, queries, current issues, spare parts information, etc. in a single searchable database. All the technician has to do is connect from a connected device to access, add or modify information. A mobile maintenance app helps maintenance technicians prioritize the most critical repairs and reduce the time technicians spend maintaining assets.

• Improving Overall Business Performance

A CMMS can be used for internal communication between different companies. Every member of the company needs to be able to access a central database of assets and procedures, and to be able to know who is responsible for what intervention, what work is late, or in progress. Mobility Work goes beyond a conventional maintenance solution, and offers its users a communication platform allowing maintenance technicians and manufacturers to connect with other professionals linked to their industry, such as spare parts suppliers or freelancers.

What action plan for the future?

Once you are convinced that a maintenance management solution can contribute significantly to improving your company's maintenance routines, an action plan should be drawn up. The most important thing is to consult the individuals who will be in contact with this maintenance application on a daily basis. Creating a decision group dedicated to choosing asset management software will allow you to better define the functionalities you need, and to reduce the long list of software publishers. After presenting each system, you will certainly be in a position to make the right decision.

What factors should you take into account when choosing a CMMS for your organization?

The following 3 factors are essential when making the final purchase decision.

1. Business size

In general, the size of the company is in proportion to the number of functionalities required. Solutions such as Mobility Work are extremely flexible and adaptable to different business sizes: the product can thus be used by small businesses looking for simple solutions, companies in constant evolution as well as large companies.

2. Cost, Training, and Usability

A quality product is not necessarily expensive: for only 33 euros per maintenance technician per month, your Mobility Work license provides you with access to all the functionalities of the platform. The creation of production technician profiles, the use from another device/electronic device or the use of our support service do not incur any additional costs! Thanks to its ergonomic and intuitive design, Mobility Work is very easy to approach, and requires no training or intervention from an IT team. We offer our users a set of support tutorials, and if necessary, we are at your disposal to answer any questions you may have.

3. Adaptability to the latest digital trends

Nowadays, technology is constantly evolving. Industry 4.0 trends occupy all sectors of activity, are at the origin of major technological advances, and require software that is flexible and adaptable enough to evolve over time.

The Mobility Work Mobile Application allows your technicians in their trips and allows them to gain flexibility

Among the most interesting solutions in this field, mention should be made of mobile solutions hosted in the Cloud equipped with APIs (application programming interface) that allow CMMS to connect to other computers, ERPs, applications, applications, applications, applications, intelligent devices or other equipment.

Thus, since its launch, Mobility Work has offered frequent updates, major improvements and new functionalities to its users.

What to do next?

The choice of CMMS is certainly a decisive first step, but in reality it is only one step in the process. The implementation of the product and its integration with other company systems are essential to the sustainability of the entire operation.

The adoption of a new generation maintenance software has 3 main objectives: the first is to allow plant actors to communicate about the interventions carried out, the inventory of spare parts and the activity of technicians. The second is to organize this large quantity of data into a clear and searchable database, in order to prepare, plan and launch maintenance work. The third objective is to manage the maintenance, reliability and availability of equipment at the best price.

Mobility Work is a next-generation maintenance management platform, as well as a social network and a marketplace, which makes it possible to connect numerous industrial players with technicians and maintenance managers. We are committed to improving and streamlining equipment maintenance.