CMMS: Payback, ROI and benefits

CMMS - Payback, ROI and benefits: how to measure them?

This is the real question that all decision makers in all businesses ask themselves before buying and setting up a CMMS software : what is the cost, and what will be the benefits for our business? It is always difficult to answer this question, due to the very nature of the benefits, which can be quantified more easily for some and more theoretically for others.

Thanks to Mobility Work's next-generation maintenance management software, the benefits are quickly quantifiable after only a few months of use. Applicable to any type of industry and any size of company, the new generation maintenance management platform supports you in your predictive, Kaizen and lean approaches, thanks to numerous high-performance functionalities.

Among the main gains and benefits associated with the implementation of Mobility Work, we can mention:

Improving trouble-shooting

Initially, we can quickly see an improvement in fault management and an improvement in troubleshooting thanks to Improved spare parts management, and especially a reduction in stockouts. Scheduling alerts on stock levels will allow you to be alerted at any time when the number of pieces falls below the minimum stock bar. For example, you can associate spare parts to your preventive maintenance plan and be notified in your maintenance management software if spare parts are still not present in your store a week before your maintenance intervention. Mobility Work software users see an average decrease in stockouts of around 25%.

Users of the platform are also seeing a decrease in the number of overdue jobs. Maintenance technicians can quickly access their calendar and visualize the maintenance interventions they have carried out. They can also be notified a few hours before the intervention is carried out, which improves task management and reduces the number of overdue work orders. The reduction in the number of overdue jobs in your maintenance department is around 10%.

Our proposed solutions to improve the planning of maintenance interventions by monitoring your maintenance plans in your asset management software, whether they are calendar, or triggered from a connected meter or sensor value. The ease of use of Mobility Work will allow you to improve the planning of your maintenance interventions. Better planning should allow you to reduce the number of outages by 15 to 20% over the coming months.

The calendar feature offered by Mobility Work allows you to plan all your preventive and predictive maintenance interventions.

The availability of maintenance technicians is also easier to manage: in fact, if a scheduled task is assigned to a technician and the technician is behind schedule, the maintenance manager will be notified via the application, and will thus be able to assign the intervention to another available technician.

Technicians also find their advantage: accessing the history of interventions on a machine from the mobile maintenance application allows technicians to quickly find the work that was done by a colleague, which reduces intervention time. The time saved is thus about 10 minutes over a 1-hour troubleshooting. The solution also allows them to limit their overtime thanks to better planned preventive maintenance, stakeholders informed in real time of the evolution of operations, quick access to intervention histories, etc. All this will make it possible to reduce the losses of time associated with the poor management of a maintenance service, and thus avoid last-minute work.

Finally, there are quantifiable financial results, in particular a reduction in the cost of maintenance operations by 3 to 5%. Better management of your teams, your orders and your stocks will allow you to monitor your maintenance budget in real time in your CMMS software week after week.

Reduction of inventory costs thanks to your CMMS

For many users, the implementation of Mobility Work is accompanied by a decrease in the number of parts in stock in the store. In our companies, we all have stocks of spare parts that correspond to equipment that is no longer present in the machine park. Good management of your spare parts in your asset management software will allow you to eliminate the 5% surplus spare parts from your store. The platform also offers you the possibility of consulting the community to determine the number of spare parts available in the area around you in order to reduce the number of spare parts to order by around 3% to date. As a result, spare parts storage is also decreasing, as it is in proportion to the number of parts in stock. The gain can vary from a few square meters to an entire store depending on the size of your spare parts and your business.

Users also notice a decrease in the valuation of spare parts inventory. The fewer the number of parts in stock, the less valuable your spare part is. On average, we are talking about 150,000 euros for a company whose stock is 7,000 spare parts.

These changes and improvements in inventory have a direct impact on the work of warehouse workers and the evolution of their skills. Better management of interventions and more effective preparation of work makes it possible to improve the management of your store. Once the 5S has been carried out in your spare parts store and the process is well defined and organized via your new CMMS software, the role of the warehouse worker will evolve into that of a work preparer. No more spare parts that you need for 3 hours, preventive maintenance operations without parts prepared in the store, etc. The gain is expressed in better productivity of your warehouse workers and better preparation of work.

Reduction in administrative costs

Mobility Work is a tool that centralizes all the information relevant to asset monitoring for all departments in the factory. It is thus possible to Manage orders and invoices from your ERP more easily Thanks to the Mobility Work Analysis Tool. We can thus cross accounting data with CMMS maintenance data in order, for example, to quickly determine the orders received on equipment or the cost of your summer work, or even to monitor the status of an order from a supplier. The ergonomics of the analysis tool will also allow you to detect errors on orders that have been included in your maintenance budget. It is thus possible to save 1 to 2% on the costs of your orders.

Mobility Work aims to place maintenance at the heart of the factory, and to provide all the conditions necessary for better communication between teams. The flow of news and the mobility allowed by smartphones will allow your maintenance teams to be informed in real time of information concerning your equipment. This will thus improve the management of your maintenance and the monitoring of critical operations on your bottleneck machines, and to avoid duplicate work following a lack of communication between the teams. The result is a productivity gain of around 10%, as well as better decision-making on the part of maintenance managers.

Mobility Work's ergonomics are inspired by social networks

The quality of intervention reports is also improved. The ergonomics of the asset management software and better use of your maintenance data by your technicians allow you to improve the recording of maintenance operations. The possibility of recording your interventions quickly, at the foot of the equipment thanks to your mobile maintenance application, also promotes the quality of the recorded data. Mobility Work Users report an improvement in data entry of around 20%.

It is also becoming easier to manage your service providers. Manage your service providers in your CMMS, and quickly draw up an annual report based on various criteria including security, cost, quality and compliance with deadlines. You can also trace the operations of each of your service providers in order to better manage and compare them with each other thanks to the maintenance community.

Finally, improve your decision-making by centralizing all of your financial information in your asset management software (cost of spare parts, cost of orders and maintenance labor) relating to your production lines and equipment. Find the answer to the question: should we continue to maintain the existing one or invest in new equipment?

All these advantages allow you to improve the management of your maintenance service. Mobility Work is a high-performance tool that makes your life easier as well as that of your technicians, and that Offers the promise of a successful and sustainable transition to Industry 4.0. Do not hesitate to contact us for more information.

Are you interested in maintenance management and want to know more in order to increase your productivity and save money?