GMAO and ERP: easy integration and interface of your software

CMMS & ERP: how to interface your software?

Today, there are many solutions that help businesses be more efficient, improve their production cycle, reduce costs, and perform better. In the industrial sector, two systems stand out and have clearly become essential to the success of the company: GMAO and ERP. Most professionals know that integrating and connecting these tools provides enormous benefits.

• How do you integrate your new maintenance software into your ERP system?
• And what are the benefits of this integration?

ERP is the Business Information Hub

An ERP includes the databases of all departments of the company (production, sales, accounting, stock, human resources, etc.). It provides real-time information on all essential processes, and facilitates the work of production managers. Some of the undeniable benefits of a modern ERP include improved productivity and collaboration, reduced costs, flexibility, and simplified processes.

Mobility Work Next-gen CMMS is at the heart of Lean Manufacturing

Inspired by Industry 4.0, Mobility Work is hosted in the cloud, offers an ergonomic mobile application as well as APIs that can be connected to any integrated management software package.

Maintenance management software allows businesses to manage their equipment as well as their general maintenance, but also offers the following functionalities:

1. Equipment sheet
2. Scheduled maintenance
3. Creation and control of work orders
4. Spare parts management
5. Data analysis

Most maintenance professionals who have already adopted Mobility Work in their routines have highlighted the following benefits:

1. Improving productivity and overall plant performance
2. Reduction in downtime and breakdowns
3. Easy to set up
4. Improving predictive analytics and data trends
5. Extending the life of equipment

In the opinion of business leaders, it is almost impossible to find a software company that can offer the perfect solution for everything. This is why businesses prefer to buy specialized and more efficient software (ERP, CMMS and CRM) from several suppliers, and then connect them using APIs.

How to integrate the Mobility Work application into your ERP?

One of the most complicated aspects of adopting asset management software is integrating asset management software with other business technologies. The aim of this integration is to connect software systems and facilitate data exchange. If maintenance management software is unable to communicate with your ERP, critical data is not shared and delivered in real time, resulting in slower response time to maintenance issues.

ERP systems, specially designed for manufacturers, are now available in many shapes and sizes. Extending the power of the application allows the Mobility Work API to connect seamlessly to any ERP. Access and collection of all the necessary information, accounting, inventory, human resources or any other department of the company is thus possible.

Connected to the ERP, the API of your maintenance management software can extract any type of information. However, these two systems have a greater impact on the management of company equipment:

1. All data from financial departments, purchasing, or stocks concerning spare parts;
2. Human resources information or employee time reports.

To obtain optimal results, the two databases must be perfectly synchronized, and all data imported into the CMMS must match. However, full integration requires a bit of organization. The Mobility Work team works closely with the customer to determine what information from the ERP is essential to take care of maintenance, and what information is important for the ERP. After have entered the data in your maintenance application, we can help you determine the frequency of updates between the two systems, and take care of all technical integration details such as import, export, or file format.

What are the direct benefits of integrating CMMS into ERP?

1. Better management of spare parts

The first undeniable advantage is the simplification of spare parts inventory management. Technicians no longer need to enter spare part data twice, and no longer have doubts about its accuracy. All important numbers are transmitted by the system to speed up operations.

2. Better order management

Any maintenance manager would like to be able to speed up the process of ordering a missing spare part. It is often a long and complicated process, involving many departments, and requiring numerous approvals. With GMAO/ERP integration, a technician can report a missing spare part in your asset management software and thus generate and send an order to the ERP that will notify all employees involved to facilitate the process.

3. A unified reporting system

The GMAO/ERP integration provides all employees with access to the information hub, where they can use the data to make critical decisions.

4. An improvement in internal communication

Increased accessibility to data and the removal of superfluous data contribute to the improvement of the responsiveness of the various teams in the factory.

5. Optimization of task planning

It's a win-win situation, in which the department and HR managers can really assess the skills of technicians, regardless of their degrees. They can accurately assess the time spent on any equipment and the situations they resolved. They can also remind employees of their mandatory training or license renewals. Thus, maintenance managers can optimize their recruitment needs and the time of their teams based on HR data. For their part, maintenance technicians can better understand and highlight their skills, progress and interventions.

The Big Data tool in the Mobility Work application helps you make better decisions thanks to customizable indicators

A GMAO/ERP integration makes it possible to manage data flows and to support collaboration between various internal departments. It is crucial for the overall performance of any manufacturing plant to adopt maintenance management software that can easily connect to all existing technological solutions in the company. Mobility Work includes APIs specially developed to correspond to any type of ERP.