CMMS: my maintenance activities in paper format

Your maintenance department has been operating without CMMS for years and you don't know what to put in place to improve it? Why not analyze the daily life of many maintenance departments that operate without maintenance management software in order to better understand the various problems encountered by technicians and maintenance managers?

Working without a CMMS: recurring problems

Lack of follow-up of interventions

The discussion between the various maintenance teams is often complicated. We sometimes find notes between teams on the maintenance manager's desk, but the quality of the information is often too poor and distributed in a totally random manner. It is then that we find the famous case of spare part changed 3 times in the same day by 3 different teams; or even the case of the production instruction that is not transmitted to the change of shift, which leads to a production stoppage on your bottleneck machine following non-monitoring of the installation.

What can we also say about the compartmentalization of information that does not go beyond the maintenance perimeter and that will not allow the production manager to know if his request has been processed or not?

All these issues have a significant impact on the proper functioning of the production chain and generates multiple costs that go against policies to reduce the costs of maintenance services.

It is to respond to this problem that CMMS new generation Mobility Work has set up the feature News feed from your factory. Available on smartphone, tablet or PC and close to the functioning of social networks, it allows any employee in your factory (maintenance, production, quality, safety, etc..) to easily access the latest information on your machine park in a few seconds. Enough to always be up to date with the latest important information.

All the news relating to current interventions are available from the news feed of the Mobility Work application.

Lack of feedback on interventions

No need to invest in a CMMS, I have my Excel CMMS, you will tell me. But even your Excel CMMS has its limits. “Where is the latest updated file?” For lack of a tool that allows the easy entry of interventions at the foot of the machine, some technicians type their intervention reports at the end of the day or week. There is nothing like forgetting a few interventions and important information. There is also the famous 4-hour intervention summarized in two words “HS Pump” because the technician knows that no analysis of his interventions is carried out or that the system is too complicated to be able to fill in more information.

Of course, here we are talking about the best case scenario, where a history entry is made. Even today, many maintenance departments use paper tracking or do not enter their interventions at all. In the event of an incident in the company, it then becomes very complicated to justify the traceability of the interventions carried out as well as the action plans put in place. The same applies when making a decision on equipment in your machine park.

The Mobility Work mobile application allows any technician to easily access the intervention history by scanning the equipment's NFC chip and to enter their intervention by voice just after it. What could also be better than being able to associate a video, a photo or a sound with your intervention to make it more meaningful?

Finally, the analytics tool in your maintenance management software makes it possible to quickly identify the keywords most used during your interventions and to obtain a more detailed analysis of the problems in your machine park.

Improve the management of my maintenance activities: repair or invest?

It's hard to answer this question when you don't have any historical information. Several parameters are often to be taken into account but not all the information will be present in your Excel CMMS and will require significant additional work: extracting data from your ERP, crossing files, looking for good indicator, formulas and calculations, etc. Enough to spend a few days there. It is difficult to justify the purchase of equipment worth a few million euros with these elements.

The forecasts of the Mobility Work analytics tool are based on data collected from thousands of users working on the same equipment.

To help you make the best decision in a minimum of time, we designed the Mobility Work analytics tool. Easily connectable to any data system, it will allow you to associate your information (consumption of spare parts from your ERP, costs of services on your equipment, etc.) to your maintenance interventions. For more information, do not hesitate to consult our tutorial.

In conclusion, it is difficult for a company that does not have maintenance management software to make the right decisions and to improve its maintenance management (management of schedules, qualifications, subcontractors, equipment criticalities, equipment criticalities, work permits, etc.). It also involves preparation times for interventions that are not optimal and that cause delays in the treatment of the various interventions. It is to respond to these problems that we created Mobility Work.

Are you interested in maintenance management and want to know more in order to increase your productivity and save money? Try our CMMS application for free for 7 days, and improve your maintenance management today!