Track all your supplier orders in the CMMS

As a maintenance manager, you know how quickly spare part purchasing can get out of control. An email to a supplier, a phone order jotted on a notepad, a spreadsheet updated on Friday if you remember — and no one really knows where the delivery stands, or whether stock was adjusted after receipt.

This is not a discipline problem. It is a tooling problem.

When orders leave the CMMS, traceability disappears

As soon as a spare part order is handled outside the CMMS — by email, phone, or spreadsheet — it falls off the radar. You no longer know who ordered what, at what price, or when delivery is expected. And when the parts arrive, updating stock is a manual step that often gets skipped.

The problem compounds as the team grows. Multiple people order from the same suppliers without coordination. Duplicates appear. Parts run out because nobody knew the order had been cancelled. The inventory shown in the CMMS no longer reflects physical reality.

A complete purchasing cycle, traceable at every step

Since June 2026, Mobility Work includes a purchase order module that lets you manage the entire purchasing cycle directly inside the CMMS — from order creation to receipt.

A maintenance manager creates a purchase order for 5 valve gaskets and 2 oil filters. He selects the supplier, enters quantities and unit prices, then confirms the order — making it visible and traceable to the whole team. Three days later, the delivery arrives with the 5 gaskets but the filters will come the following week. He records a partial receipt: gasket stock is immediately updated, and the order moves automatically to in-progress. When the filters arrive, he records the final receipt and completes the order. The history traces every step — who confirmed, who received, at what date and quantity.

This automatic stock update on each recorded receipt is what genuinely changes day-to-day work. You no longer have to remember to update inventory separately — it happens the moment you log the delivery.
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A full history for every order

Every purchase order has a chronological history of events across its lifecycle. You can see who created the order, who confirmed it, who recorded each partial receipt, whether a price or quantity was changed mid-process, and the exact time each action took place.

This history is readable by all network roles — technicians, production, service providers — in read-only mode. In the event of a dispute with a supplier or a question during an audit, you have a complete and unalterable record.

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What this changes in practice

Centralizing orders in the CMMS does not require a deep change in how you work. You continue ordering from your usual suppliers — but you do it from Mobility Work, giving the whole team shared visibility on open orders, expected deliveries, and completed receipts.

Three steps to get started:

1. Activate the purchase order module on your network — contact the Mobility Work team to enable it.
2. Create your first order for an upcoming spare part purchase — get in the habit of confirming the order in the CMMS before sending it to the supplier.
3. Log receipts as they arrive — stock updates automatically, and the history builds with no extra effort.